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Your Complete Guide to Employee Stock Options and Tax Reporting Forms

Complete Guide to Employee Stock Options and Tax Reporting Forms - TaxACT Blog

Employers often compensate employees with benefits other than just a pay check. Stock options and stock purchase plans are becoming increasingly popular.

Here are some of the more common employee stock options and plans, and the necessary tax reporting forms, to make tax time less stressful.

Employee stock options and plans

Employee Stock Purchase Plans (ESPP)

This voluntary program, provided through your employer, allows you to make payroll contributions to be used to purchase company stock at a discount. The discount can be up to 15% lower than the market price.

Generally there is an offering period in which the employee can make contributions for this program. The market price of the stock for purchase is then determined on the purchase date, at which time the employee’s contributions are used to purchase stock at a discount on the employee’s behalf.

Based upon how long the employee holds the stock, the discount is considered ordinary income and included on Form W-2 by the employer (nonqualifying position) or it is considered capital gain income and accounted for at the time of sale (qualifying position).

For nonqualifying positions, your adjusted cost basis is the compensation income reported on Form W-2 plus your acquisition cost.

For qualifying positions, your cost basis is simply the acquisition cost allowing the discount received to be reported as a capital gain instead of ordinary income.

Restricted Stock Units (RSU)

These stock units are awarded to an employee as a form of compensation. The employee does not receive the stock at the time of the award, but has a specific vesting plan outlining when the employee will receive the stock.

At the time the stock vests, the employee receives the units and the fair market value (FMV) of the stock received on that date is considered income. Depending on the employer’s plan, you may elect to pay taxes on the income at the time the stock is awarded, at the time the stock vests, or at the vest date.

The amount reported to you as income on Form W-2 by your employer at the time the stock vests will then be your adjusted cost basis in these stock units.

Incentive Stock Options (ISO)

The requirements for ISO units are stricter and in turn provide more favorable tax treatment.

ISO units must be held for at least one year after the options are exercised. In addition, you cannot sell the shares until at least two years after the options are awarded to you.

For these reasons, any discount you receive by purchasing these options are taxed as a long-term capital gain, which yields a lower tax rate than ordinary income.

Nonqualified Stock Options (NSO)

While ISO units are more restrictive, NSO units are more general. These stock options will generate ordinary income and a capital gain/loss.

When these options are granted, they are granted at a predetermined price. This allows the employee to exercise these options at that price regardless of the stock’s price on the date the option is exercised.

When option is exercised, the employee has ordinary income for the difference between the price they pay (grant price) and the fair market value (FMV) on the date they purchased the stock (exercise price).

Tax Reporting Forms

Form W-2

If you have any compensation income from your employer in the current year, this income is included on Form W-2 in Box 1.

If you sold any stock units to cover taxes, this information is included on Form W-2 as well.

You should review Boxes 12 and 14, as this will explain any income included on your Form W-2 related to your employee stock options.

Form 1099-B

You will receive a Form 1099-B in the year you sell the stock units. The form reports any capital gain or loss resulting from the transaction on your tax return.

You should review your investment records to verify the cost basis amount on Form 1099-B. The cost basis on your Form 1099-B is based on information available to your brokerage. If the information available is incomplete, your cost basis amount may be incorrect.

If your cost basis amount on Form 1099-B does not match your adjusted cost basis based on your records, enter an adjustment code B in TaxACT. Similarly, your Form W-2 likely won’t include your cost basis on Form 1099-B, so you’ll want to enter an adjustment amount with code B.

If your Form 1099-B is missing a cost basis amount, you must still calculate and report your cost basis on your tax return.

Form 3921

Form 3921 is issued for incentive stock options in the year they are transferred to the employee.

This form includes the necessary information to properly report the sale of these units when you do decide to sell them in the future.

Although you don’t have to enter information from Form 3921 into your tax return in the year you receive the form, you should save the form with your investment records.

Form 3922

Form 3922 is issued for employee stock options that you purchased but do not sell.

Since you have not sold the stock, the holding period requirements have not been determined. Therefore, the employer does not include compensation income on your Form W-2 as ordinary income.

Form 3922 is issued to you for your future use when you do sell the units and need to report the income on your tax return.

Like Form 3921, save Form 3922s with your investment records.

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Comments

  1. Thanks for the information! I have a question…my tax accountant won’t file my 2014 taxes without form 3921. My company’s accountant has never filed or distributed one of these forms and doesn’t seem to think they’re necessary. I exercised my options in 2014 and sold in 2015. I have an extension on my taxes till October but…should I keep insisting on receiving my 3921? Is it required they give it to me?

    Thanks for your help!

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